Victorian Land Search Terms (LANDATA®)
Last updated: 30 October 2026
These terms apply to every Victorian land search ordered through Title Finder, including title searches, plans, instruments and owner name (Land Index) searches. They apply in addition to our Terms and Conditions, and they are separate from the Deed of Grant described in section 2.
1. Who supplies Victorian land information
Title Finder is operated by Urbix Group Pty Ltd (ABN 34 692 442 658) and is a reseller of CITEC Confirm. CITEC Confirm, not Title Finder, has entered into a licensing agreement with the State of Victoria to use the Licensed Material. Any Licensed Material provided to you by Title Finder is sourced from CITEC Confirm's server.
2. Before you can order a Victorian search
- Victorian Land Search User Agreement (all Victorian searches). Before we process your first Victorian order, you must sign our written Victorian Land Search User Agreement, which contains the LANDATA® conditions in section 3 below. We review every signed agreement and keep a copy on file. We do not supply Victorian land information to anyone without a current signed User Agreement (an "Ad-Hoc Customer").
- Deed of Grant (owner name searches only). Owner name searches through the Victorian Land Index also require a signed Deed for LANDATA® Conditions of Use (the "Deed of Grant", Schedule 5). This is a separate document, signed in addition to the User Agreement.
- Records. We keep a record of every person given access to Victorian land information, and an audit trail of each search, for at least 7 years, and may provide them to CITEC Confirm or the State of Victoria on request.
3. Conditions of use (LANDATA® Schedule 7, items 1 to 8)
By signing the User Agreement you agree to the following conditions. In them, "Customer or User" means you, the "Licensee" means CITEC Confirm, and the "Third Party" means Title Finder.
1. The Customer or User is prohibited from:
a. providing, on selling or distributing the Licensed Material in any format (including by way of online service) to any other party unless the Customer is also a Third Party, or the Licensed Material is provided for an Authorised Purpose;
b. altering the format, meaning or substance of the Licensed Material;
c. assembling or compiling, attempting to assemble or compile or directly or indirectly allowing or causing another person to assemble or compile or attempt to assemble or compile a database, directory or similar device which is similar in content, functionality or in any other respect to the Register or Land Index;
d. extracting data from the Licensed Material, or directly or indirectly allowing or causing another person to extract data from the Licensed Material, using screen scraping, web scraping or any other similar data extraction techniques; and
e. using the information available from the Licensed Material for other than the Authorised Purposes.
2. The Customer or User must execute a deed in the form of Schedule 5 to the Licence Agreement before the Licensee or Third Party (as applicable) is permitted to provide the Customer or User with access to the name search service via the Land Index.
3. The Customer or User will not copy or reproduce any information derived from the Land Index and will take all reasonable precautions to prevent its employees, agents or contractors from accessing or copying the information so derived, unless:
a. a copy or reproduction is for an Authorised Purpose;
b. the State has approved in writing its copying or reproduction; or
c. all persons to which that part of the Land Index relates have given written consent to such copying or reproduction.
4. The Customer or User acknowledges and agrees that:
a. copyright in all information from the Register is owned by the State or its licensors. No part of the Licensed Material supplied may be reproduced by any process except in accordance with the provisions of the Copyright Act 1968 (Cth), pursuant to written agreement or to the extent required for the purpose of compliance with section 32 of the Sale of Land Act 1962 (Vic);
b. The State does not warrant the accuracy or completeness of the Property Enquiry Data, the information in the Property Transaction Alert Service, the information in the Land Index or Crown Land Information or other information made available by the LANDATA® System other than Title Search Data and any person using or relying upon such information does so on the basis that the State bears no responsibility or liability whatsoever for any errors, faults, defects or omissions in the information; and
c. the information from the Register is valid at the time and in the form obtained from the LANDATA® System only. The State accepts no responsibility for any subsequent release, publication or reproduction of the information from the Register. The State accepts no responsibility for information or data other than that which is part of the Register as provided for in the Transfer of Land Act 1958 (Vic).
5. The Customer or User acknowledges that where a Customer or User has access to Property Enquiry Data, the Customer or User is responsible for the accuracy and completeness of the information submitted in each application and that if, due to the inaccurate or incomplete information which the Customer or User supplies:
a. there is an error in the Register search statement or property certificate sent to the Customer or User; or
b. the wrong Register search statement or property certificate is sent to the Customer or User,
the Licensee is still responsible for the payment of the fees and charges for such data under the Agreement.
6. The Customer or User consent to the collection and use of the information which is provided by the State through the LANDATA® System, which information is provided by the Customer or User when using the LANDATA® System. The information may be collected, used and disclosed by the State for all purposes associated with the use and operation of LANDATA®, the LANDATA® System and all related administration and operations of the State.
7. The Customer or User must maintain a record of all persons who are given access to the Licensed Material throughout the term of its agreement with the Licensee or Third Party (as applicable) and for not less than 7 years from the date of termination or expiration of the agreement, except where the Customer or User is an Australian legal practitioner within the meaning of the Legal Profession Uniform Law, the Customer or User must maintain the record in accordance with the Legal Profession Uniformed Law. The Customer or User is not required to maintain records of persons who are given access to the Licensed Material where such access is limited to Licensed Material reproduced in a vendor statement received by that person (and which vendor statement was produced and disclosed in accordance with Law).
8. The Customer or User may only use the data stored for the purpose of the Enquiry for which it was originally made, or for an Authorised Purpose.
4. Footer on Victorian documents (LANDATA® Schedule 7, item 23)
Every Victorian document we supply carries the following footer, which you must not remove or alter:
The information supplied by Urbix Group Pty Ltd trading as Title Finder Property Searches has been obtained from CITEC Confirm by agreement between them. The information supplied has been obtained by CITEC Confirm who is licensed by the State of Victoria to provide this information via the LANDATA® System.
5. Definitions (LANDATA® Schedule 7, item 25)
The following definitions apply:
"Ad-Hoc Customer" means a person who requests Licensed Material from the Licensee by way of telephone, mail, fax, email or via the Internet and who is not a "Customer" for the purposes of the Licence Agreement;
"Authorised Purposes" means:
a. dealings with interests in land authorised by Law;
b. a purpose directly related to such dealing (such as preparing and providing vendor statements as required by Law) provided that the purpose is not contrary to any Law; or
c. an enquiry relating to land or the ownership of land recorded in the Register provided that the enquiry or the purpose of the enquiry is not contrary to Law;
and for the avoidance of doubt does not mean:
d. data aggregation, data matching, data analysis or data mining (whether through manual analysis or automated "big-data" type analysis) direct marketing, compilation, updating or verification of mailing lists, list brokering of the Licensed Material or any related purpose except to the extent that such activity is required by Law (including any obligation under a court order or Victorian Civil and Administrative Tribunal order); or
e. reverse engineering or altering of the Licensed Material;
"Crown Land Information" means information in relation to Crown land that may include land description, whether and for what purposes it is reserved and reference to related instruments;
"Land Index" means the electronic cross reference table listing registered proprietors, title particulars, parcel and property identifiers of properties located in the State of Victoria maintained by the State;
"LANDATA® System" means the computerised system, operated by or on behalf of or under licence from the State, and as varied from time to time, which currently provides access to the Licensed Material;
"Law" means the requirements of all Acts of the Parliament of Victoria and of the Commonwealth of Australia and the requirements of all ordinances, regulations, by-laws, orders and proclamations made or issued under any such Acts or ordinances and with the lawful requirements of public and other authorities in any way affecting or applicable to this Agreement;
"Licence Agreement" means the LANDATA® Licensing Agreement for Titles and Property Certificate Information between the Licensee and the State;
"Licensee" means the licensee to the Agreement;
"Licensed Material" means the material identified as follows and any update or new release of that material. Licensed Material consists of the data available and known as:
a. Title Search Data (which for the sake of clarity includes DRSS) and other information made available to the LANDATA® System by the Registrar of Titles including information about unregistered dealings;
b. Searches of the Land Index;
c. the Property Transaction Alert Service;
d. Property Enquiry Data including planning and other property related certificates;
e. Crown Land Information; and
f. any other data or information as notified by the Licensor.
Licensed Material accessed through the Shell consists of the data available and known as:
a. Title Search Data (including DRSS) and other information made available to the LANDATA® System by the Registrar of Titles including information about unregistered dealings;
b. the Property Transaction Alert Service;
c. Property Enquiry Data including planning and other property related certificates;
d. Crown Land Information; and
e. any other data or information as notified in writing by the Licensor.
"Property Enquiry Data" means details obtained from various statutory bodies relating to a property in Victoria but excluding Title Search Data;
"Property Transaction Alert Service" means the service of providing alerts relating to property transactions including:
a. for specified folios of the Register – notice of lodgement of dealing(s);
b. for specified unregistered plans of subdivision – notice of the lodgement of the plan or other dealing(s) affecting the plan; and
c. for specified registered plans of subdivision – notice of the lodgement of dealing(s) affecting the registered proprietor of any lot in the plan of subdivision.
"Register" has the same meaning given to it in section 4 of the Transfer of Land Act 1958 (Vic);
"State" means the Crown in right of the State of Victoria;
"Title Search Data" means information consisting of the details of the Register including title particulars, final search, historical search, plans and lodged instruments;
"Third Party" means a Customer who has entered into an agreement with the Licensee in accordance with clause 13.1 of the Licence Agreement to have access to and to re-supply the LANDATA® System to Users;
"User Agreement" means an agreement between a Third Party and a User entered into in accordance with clause 13 of the Licence Agreement under which the User is granted access to the LANDATA® System by the Third Party.
6. LANDATA® terms and conditions
The full LANDATA® System access conditions are published by CITEC Confirm: LANDATA® System access conditions (Schedule 7).
7. Questions
For questions about these terms or to request your User Agreement, email info@titlefinder.com.au.